Windows setup guide
Download, first launch, first transcript, and every setting that matters. Written and checked against WASPrFlow 1.2.192 for Windows 10 and 11.
Which installer? Use the Setup EXE for a normal desktop install. Use the MSI when IT deploys software through Intune, SCCM, or Group Policy. Both install the same app and share the same licence.
Five steps from download to your first inserted sentence. The rest of this guide explains each step in detail.
Get WASPrFlow_latest_x64-setup.exe from the download section. It is about 5.4 MB.
If Windows shows “Windows protected your PC”, choose More info, then Run anyway. The publisher warning is expected while SmartScreen builds reputation for the installer.
The bar appears near the bottom of your screen and stays above other windows. Hover it to reveal the record button and the gear.
Put the cursor in any text field, hold the hotkey, and say a sentence. The bar switches to its listening state with a red dot and a live level meter.
Let go of the hotkey. The bar switches to Transcribing, then Rewriting, and inserts the cleaned text at your cursor.
| Requirement | Details |
|---|---|
| Operating system | Windows 10 or Windows 11, 64-bit. |
| Download size | Setup EXE ≈ 5.4 MB · MSI ≈ 7.9 MB. |
| Disk space | About 25 MB for the app. Microsoft Edge WebView2 is usually already present on Windows 10 and 11; the installer fetches it if it is missing. |
| Internet | Required for cloud dictation, AI rewrite, licence activation, and updates. |
| Account | None. There is no sign-up, no subscription, and no account to manage. |
| Microphone | Any input device Windows can see. A headset or USB microphone gives the most consistent results. |
| Admin rights | Usually not needed for the Setup EXE. The MSI installs per machine and may ask for elevation. |
No keys to configure. WASPrFlow includes the provider keys it needs. You can optionally add your own Deepgram or OpenAI key later, but nothing is required before your first dictation.
Open the downloads section and pick one:
WASPrFlow_latest_x64-setup.exe. Best for most people. Installs for your Windows user.WASPrFlow_latest_x64_en-US.msi. Best for managed fleets and software deployment tools.The download links always point at the current release. The current build is 1.2.192, published 28 October 2026. It fixes bar docking on secondary monitors, including mixed DPI and auto-hide taskbars.
Windows may show “Windows protected your PC” with an Unknown publisher label. SmartScreen has not yet built reputation for this installer, so this is a reputation warning rather than a virus detection.
You do not need to disable SmartScreen or your antivirus to install WASPrFlow.
Accept the default install location unless you have a reason to change it, then finish the wizard. The Setup EXE uses a per-user install, so it normally completes without an administrator prompt.
If the wizard offers to launch WASPrFlow, leave that box ticked. If it does not, start WASPrFlow from the Start menu.
You should see two things:
Hover the bar to reveal a red record button and a gear. Right-clicking the bar also opens settings.
There is no dictation window and no copy-paste step. The result lands at the cursor.
Hover the bar and click the red record button to start a session that stays open until you click it again. This is useful for longer passages or when you do not want to hold a key.
A hands-free session stops automatically after five minutes. The hotkey is ignored while it is running.
| Bar state | What it means |
|---|---|
| Ready | Idle. Hover to show the record button and gear. |
| Listening | Microphone is live. A red dot and level meter show input. |
| Transcribing / Translating | Speech is being converted, and translated if you chose a different output language. |
| Rewriting / Inserting | Text is being cleaned up and placed at the cursor. |
| Inserted | Success. The bar returns to Ready after a moment. |
| Error | Something failed. Open the gear, then About → Logs, for the reason. |
First test: open Notepad and dictate “This is my first WASPrFlow sentence.” If that works, the microphone, network, rewrite, and insertion path are all healthy.
Open settings with the gear on the bar, or by right-clicking the bar. Changes save as you make them.
| Control | What it does | Options |
|---|---|---|
| Tone | Sets how much cleanup and formality the rewrite applies. | Formal (default), Casual, Very casual, NSFW |
| Theme | Colours for the bar and level meter. | Background, border/glow, font, volume meter |
| Hotkey | The key or mouse button you hold to dictate. | Default Ctrl + Shift; any keyboard combo, middle mouse, Mouse 4, or Mouse 5 |
| Microphone | Which input device to capture. | System default or a named device |
| Input Lang | The language you speak. | Auto-detect, English, Spanish, French, German, Portuguese, Italian, Dutch, Japanese, Chinese, Korean |
| Output Lang | The language inserted into the document; can differ from what you speak. | Same list, without auto-detect |
| Dictionary | Keeps names, acronyms, and product terms spelled exactly as you want. | Add or remove words; matching is case-insensitive |
| Profanity Filter | Controls swearing in the rewritten output. | On (remove), Off (keep), Mod (soften) |
| Position | How the bar behaves on screen. | Docked (default) or Undocked |
| Footer buttons | Open the secondary panels. | History, Buy/Licensed, Stats, Settings, Quit, About |
Open it with the Settings button in the footer. It contains the privacy toggle, the Deepgram compliance route, local-history retention, and the rewrite model.
gpt-4o-mini (default), gpt-4.1-nano, gpt-5-nano, gpt-5.4-mini.The ? button opens About. It shows the installed version, feedback and log shortcuts, and two startup options:
Feedback opens a message box, then hands the note to your email app addressed to help@wasprflow.xyz.
Optional API keys. The build includes the provider keys it needs, so the API Keys panel stays out of the way unless a key is missing. If it appears, paste your own Deepgram or OpenAI key and select Save; Clear Keys restores the built-in values. Keys entered here stay on this PC and are never written to history or logs.
Open Buy or Licensed in the settings footer.
.lic file.The licence is a one-time purchase. There is no subscription.
After activation the panel shows the licence tier and the email it was issued to, with three actions:
WASPrflow_license.lic file.To move to another PC, install WASPrFlow there, then import the backup file and activate. Keep the file private; it is your licence.
Key not accepted? Paste the whole key including its dashes. If the key has expired or you cannot find it, email help@wasprflow.xyz with your purchase email.
Dictation audio and rewrite requests pass through the WASPrFlow relay to the speech and language providers. The relay stores no audio, transcripts, or rewritten text; it logs route, status, timing, and a hashed caller id. History, settings, dictionary terms, and logs stay on your PC.
Read the full detail on the privacy page, or watch the 45-second privacy walkthrough.
WASPrFlow checks wasprflow.xyz/latest.json at startup by default. When a new build is available, the updater panel shows the current and target versions, the release notes, and download progress.
Updates are signed and verified by the built-in updater before they install. Settings and your licence are preserved.
Select More info, then Run anyway. SmartScreen has not yet built reputation for this installer, so it shows an Unknown publisher warning even though the download is genuine.
Confirm the file name and that it came from wasprflow.xyz. Do not disable SmartScreen globally to work around this.
Installers without an established reputation are sometimes held by antivirus or by the “blocked file” flag. Check your antivirus quarantine, restore the file if you trust the source, then run it again. For the MSI, right-click and choose Run as administrator.
If installation still fails, re-download from the site rather than reusing an old copy.
Find the WASPrFlow icon in the system tray and left-click it. The tray menu also has Show WASPrFlow, Hide WASPrFlow, and Quit WASPrFlow.
If the bar was undocked and moved to a monitor that is no longer connected, the tray show action brings it back to the current monitor. You can then set Position → Docked.
Another app may own the same combination. Open settings, click the hotkey badge, and press a different combo. Mouse 4, Mouse 5, and the middle mouse button are also supported.
If the bar is hidden or the app was quit from the tray, restart WASPrFlow. A hands-free session ignores the hotkey until you stop it.
Make sure the cursor is in an editable field and that the field still has focus when you release the hotkey. Some apps change focus during processing.
Windows blocks synthetic input into elevated windows. If the target app runs as administrator, run WASPrFlow as administrator too. Test in Notepad first to separate an app-specific issue from a system one.
If insertion still fails, WASPrFlow falls back to the clipboard so the text is not lost; paste it manually.
Open Windows Settings → Privacy & security → Microphone and allow desktop apps to access the microphone. Then choose the correct input device under Microphone in WASPrFlow.
If you plugged in a device after WASPrFlow started, restart the app so the device list refreshes. Windows’ system-default input is the safest choice when switching between headsets.
Add the name or term to the Dictionary so the rewrite preserves its exact spelling. Matching is case-insensitive, so WASPrFlow and wasprflow are the same entry.
Also check Input Lang. Auto-detect is convenient, but a fixed language is more accurate for short phrases and technical vocabulary.
Try a different Tone: Formal adds full punctuation and capitalisation, Very casual removes most of it, and NSFW removes the filter, punctuation, and capitalisation entirely. Speak complete sentences and pause briefly at clause boundaries; very short fragments are harder to format.
The rewrite model in Privacy & Settings also changes how aggressively text is rewritten.
Check whether Privacy Mode is on. Privacy Mode deliberately bypasses rewrite and inserts the transcript after transcription and optional translation.
Also confirm a rewrite model is selected in Privacy & Settings and that the app can reach the network.
For activation, paste the full key including dashes and use the checkout email. If you saved a .lic file, import it instead of retyping the key.
For a missing email, check spam and promotions, then contact help@wasprflow.xyz with the email address used at purchase. Do not send your full licence key in a support email.
Quit WASPrFlow from the tray, then run the latest installer manually from the download section. Your settings and licence remain in your app data folder.
If the updater panel shows an error, copy it from About → Logs before retrying.
For an MSI deployment, use Programs and Features or your management tool instead.
Uninstalling removes the app but leaves your local data so a reinstall keeps your settings. To start completely clean, delete this folder after uninstalling:
%APPDATA%\com.waspflow.app
It contains config.json, license.lic, history.txt, activity_logs.txt, and your saved keys. Back up license.lic first if you plan to reuse the licence.
| Dictate | Hold Ctrl + Shift, speak, release. |
| Hands-free | Hover the bar, click the red record button; click again to stop. |
| Settings | Click the gear, or right-click the bar. |
| Show the bar | Left-click the tray icon. |
| Quit | Tray menu → Quit WASPrFlow, or the bar’s Quit button. |
| Settings | config.json |
| Licence | license.lic |
| History | history.txt |
| Logs | activity_logs.txt |
| Own API keys | keys.env |
Guide last reviewed on 28 October 2026 against WASPrFlow 1.2.192. If the app and this page ever disagree, the app is authoritative. Questions: help@wasprflow.xyz.